Intermediate Administrative Assistant
Location: Edmonton, Alberta (Hybrid/In-office)
Job Type: Contract - 12 Months
Job ID: CR3212032026
Posting Date: March 12, 2026
Closing Date: March 20, 2026
About Value First Staffing Solutions Inc.
Value First Staffing Solutions Inc. is an Alberta-based employment agency delivering value-driven workforce solutions across the province, with strong public sector and enterprise delivery focus.
Our mission is to connect skilled professionals with leading employers through staffing services that reduce risk, enhance retention, and strengthen communities.
The Opportunity
Value First Staffing Solutions Inc. is seeking a detail-oriented Intermediate Administrative Assistant to support our Public Sector client’s childcare policy and inclusion branch. This role is ideal for a professional who excels at document management and high-volume communication, ensuring that essential provincial programs are administered with accuracy and efficiency.
You will play a vital role in proofing critical documents, managing executive schedules, and providing top-tier customer service to stakeholders involved in Alberta's childcare initiatives.
Key Responsibilities
In this intermediate-level role, your duties include:
- Document Excellence: Expertly proofreading and formatting professional Word documents, reports, and correspondence to ensure high quality and consistency.
- Communication Management: Utilizing Microsoft Outlook to manage complex email messaging, task lists, and calendar tracking for branch leadership.
- Stakeholder Relations: Providing professional customer service to internal and external clients, resolving inquiries related to childcare programs.
- Information Systems: Assisting with data entry and information management within specialized systems such as the Childcare Licensing Portal and the Child Care Information System (CCIS).
- Office Support: Coordinating administrative workflows to support the delivery of childcare grants and subsidies.
Required Qualifications
- Education: High School Diploma or GED.
- Technical Experience:
- 2 years of experience proofing and formatting Word documents in a professional work setting.
- 2 years of experience using Microsoft Outlook for professional email messaging, task tracking, and calendar management.
- 2 years of relevant administrative experience in a role of similar scope and complexity.
Preferred Skills (Nice to Have)
- 2 years of experience in a role demonstrating strong customer service skills with diverse clients.
- 1 year of experience with Child Care in Alberta (Licensing, Subsidy, or Funding).
- 1 year of experience working with the Childcare Licensing Portal or Child Care Information System (CCIS).
- Education: Relevant post-secondary education in Office Administration.
Working Conditions & Requirements
- Location: Based in Edmonton. Candidates must be available for in-office or hybrid work as required by the branch.
- Term: April 13, 2026 – April 30, 2027 (Approx. 1 year), with potential for extension.
- Work Schedule: Full-time (36.25 hours per week)
- Security Clearance: A successful criminal record check is mandatory prior to commencement.
- Mandatory Training: Upon hire, completion of courses in FOIP (Privacy), Cybersecurity, and Workplace Respect is required.
Application Instructions
To be considered for this role, your application must follow these specific requirements:
- Strict Resume Format: Every job or project entry must clearly state the duration in the format MMM/YYYY to MMM/YYYY.
- Experience Substantiation: All required experience (Word formatting, Outlook, etc.) must be explicitly described under the specific job entry where it was gained.
- References: Provide three (3) professional references (most recent first) for whom similar work has been performed.
Example:
Administrative Assistant | Childcare Policy Branch Jan 2023 – Mar 2026
Managed all branch correspondence, proofing and formatting over 20 technical reports monthly using MS Word. Coordinated executive calendars and task tracking in Outlook...
If you meet the requirements and can clearly demonstrate your administrative experience in your resume, we invite you to apply today.
Value First Staffing Solutions Inc. is an equal opportunity employer committed to diversity and inclusion. We thank all applicants for their interest; however, only those selected for an interview will be contacted.